Although often overlooked, it plays a vital role in records management in their operations. Paperwork and computer data outlined by each transaction between the business and keep all of your information organized and accurate key to success. To ensure the safety of personal and business records is extremely important. Let’s take a moment to examine the most common threats to confidential information can be prevented by a proper document management.
avoid accidents:
avoid storing important documents in a secure, air-conditioned environment, the risk of lost, stolen or damaged records. Whether you decide to store your documents yourself or rent space and facilities for off-site storage of files, verify that the storage facilities for this purpose. The storage rooms are clean, and ideally, only for storage. A good storage area will be out of the way and secure. While the chances of an item is damaged or lost in the office on a given day is small, many of the documents are stored in a very long service life. Important documents – should be around for years before, if not indefinitely – all board meeting minutes, medical records, tax and financial data. As time passes, the chances of these documents into, damaged, or altered to increase.
preventing the theft of abuse
two records management Techniques – certified shredding and off-site storage are to leave confidential information safe . Did you know that a staggering percentage of accounting and other victims of fraud committed by the United States company’s own employees. Despite popular belief, most of the fraud does not involve any complicated system or cover up. In many cases, the perpetrator simply need extra money when it happens after a few financial documents lying in the office; These documents contain information such as credit card numbers, tax IDs, bank account information and more. Whether strewn carelessly or paper boxes neatly stored, and such documents in plain sight poor document management practices. To remedy the situation, it stores financial and other confidential documents in a secure, off-site records storage.
documents containing
a short-lived and should be considered a secure shredding service. Most document management company that offers a certified shredding service. This feature allows you to get your office boxes. Simply fill the container of unnecessary paperwork and call the document management company came to pick them up and replace the bins with new ones. You can rest assured knowing that confidential documents will be destroyed before it falls into the wrong hands.